A pistopoitiko (πιστοποιητικό) is a document issued by an authorized agent attesting to the proof of a fact. In Greece, these are predominantly used to certify birth (πιστοποιητικό γεννήσεως), marriage ( πιστοποιητικό γάμου) or death (πιστοποιητικό θανάτου). Thus, it is likely that a genealogist will encounter this document at some point in the research process.
For anyone seeking Greek citizenship, the pistopoitiko of birth for a parent or grandparent is mandatory. It certifies that the ancestor is registered as a citizen in Greece and proves the applicant’s Greek heritage. Knowing that it is an important genealogical record and could be of future value to my family, I went to the KEP (Citizen’s Service Center) in Sparta to obtain a pistopoitiko for my paternal grandfather, John Andrew Kostakos (Ioannis Andreas Kostakos – Ιωάννης Ανδρέας Κωστάκος).
Before a pistopoitiko of birth can be issued, a copy of the Male Register (Μιτρώοv Αρρένον ) listing the ancestor must be procured. These can usually be found at a regional office of the General State Archives of Greece. If the Archive office does not have the Male Register for your ancestor’s village, it will be at the Mayor’s office (Dimarheion), the Civil Registry Office (Lixarheion) or the KEP.
One of the first documents I obtained in Greece years ago was the Mitroo Arrenon for my papou Kostakos. He was born in 1879 in Agios Ioannis, and his name is on line 6 below.
I brought a copy of this to Greece with me, and I’m glad I did. It made the process very easy because I did not have to locate it at the Archives or the KEP office.
At the KEP, the first question asked was: “for what purpose do you need a pistopoitiko?” I replied “for Greek citizenship,” because I knew that was an acceptable response whereas “genealogical research” may not be. I was then asked the name, birth year and village of my grandfather so that a search for his Male Register could commence. This is when I took out the copy and handed it to the clerk. She asked if I obtained the copy from the KEP, and I said no, that it was from the Archive office. She examined it carefully and looked at me several times; I wondered if it was an acceptable copy. Without a word, she turned to her computer and began typing. This is what she handed me:
Certification that: Kostakos, Ioannis of Andreas is written in the Mitroo Arrenon of the village of Agios Ioannnis of the Municipality of Mystra of the Dimos Sparta, Nomos Lakonias, with the birth year of 1879 and serial number 6. He was born in Agios Ioannis and is of Greek nationality by birth. His name was deleted from the Mitroo Arrenon with A.N. 10393/9-11-1982. This pistopoitiko is issued for legal use. The document is signed by an official, and also by the mayor, Kyriakos D. Diamantakos.
Being in Sparta, having the Mitroon Arrenon, and going in person to the KEP made the acquisition of this document an easy process. From a remote location, one could obtain the Mitroo through the regional archive, then contact the KEP office in the area of one’s ancestral village, send the Mitroo, and request a pistopoitiko. Alternatively, the entire process of obtaining both the Mitroo and the pistopoitiko can be done solely through the KEP. The issue is always, will the KEP office respond in a timely manner.
My recommendation is: if you will be in Greece and you want a pistopoitiko of birth, marriage, or death, plan time in your visit to obtain this in person. Having such a document in your possession may someday be important to you or a member of your family. I am thrilled to have this certification of birth for my papou.